Edwin H. Mookini Library

 
Mookini Library & Staff / Library Collections /Library Services /Library Policies

Information for Faculty

Policies and Procedures

  1. Reserve materials are required or supplemental course-related materials that are designated by the course instructor. They can be print materials, AV materials, or digitized PDF files. They usually have shorter loan periods and are only available to the students enrolled in the course.
  2. A Reserve Request Form must be submitted with each reserve item. The Form can be submitted online below, downloaded below, or requested from the Circulation Desk at 974-7344. Please allow seven business days for the material to be ready for use by students.
  3. Personal materials may be placed on Reserve with the understanding that damage, loss, or theft is a possibility. However, if a personal item placed on Reserve is severely damaged, lost, or stolen, the Library will attempt to recover the loss from the patron responsible as per our Circulation Policies for lost/damaged materials.
  4. Book chapters, journal articles, and lecture notes can be placed on electronic reserves. Adobe Acrobat Reader is required to access the e-reserve materials (see below for copyright guidelines).
  5. Materials borrowed through interlibrary loan from another library may not be placed on Reserve.
  6. Materials may be kept on Reserve only for the duration of the specified course.
  7. In order to place student work on Reserve, written permission must be obtained from the author. Permission Forms are available for download here or can be requested from the Circulation Desk.
  8. Photocopying and scanning of materials will be charged back to the department at $0.10/page.

Copyright Guidelines for Reserves

The Mookini Library reserves the right to refuse to place material on Course Reserves if fulfillment of the request is judged (by the library) to violate copyright law.

Electronic Reserves:

  1. One article per journal issue can be placed on electronic reserve for one semester without copyright clearance. The Library will seek copyright permission for additional articles. The Library will place only one chapter per copyrighted book on electronic reserve *.
  2. If an e-reserve item is needed for a second consecutive semester, the Library will seek copyright permission.
  3. If the total copyright fees for Reserve items for a course exceeds $100.00 per semester*, the Library will consult with the instructor regarding payment of the excess. Copyright clearance for an electronic reserve item is valid for only one semester.

Print Reserves:

  1. Up to five copies of one article per journal issue can be placed on reserve for one semester without copyright clearance. The Library will seek copyright permission for additional articles. The Library will place only one chapter per copyrighted book on reserve *.
  2. If a reserve item is needed for a second consecutive semester, the Library will seek copyright permission.
  3. If the total copyright fees for Reserve items for a course exceeds $100.00 per semester*, the Library will consult with the instructor regarding payment of the excess.

*For Distance Learning classes, please contact the Distance Learning Librarian at 974-7733.

The University of Hawaii at Hilo Copyright Guidelines governs the making of reproductions of copyrighted material. In accepting reproductions for reserve, the Library assumes that the copy or copies listed have been made in compliance with fair use provisions.

For more information on copyright, please go to Copyright Guidelines.

By clicking on the link below, I acknowledge that I have read and understand the above policies and procedures.
Download Reserve Request Form

NEW: Online Reserve Request Form

Information for Students

Students should have a valid ID to check out materials on reserve at the Circulation Desk.

Search reserve materials on the Hawaii Voyager    Demo

  1. Go to the library's home page at http://library.uhh.hawaii.edu/
  2. Click on "Course Reserves" under Library Catalog
  3. Search reserve materials by instructor's name, campus, and course. Write down the title and call number of the item.
  4. Request and check out at the Circulation Desk. 
  5. To access electronic reserves (e-reserve), Acrobat Reader is required. If you have a slow modem, an Acrobat Reader CD can be checked out at the Circulation Desk.

Return

Return reserve materials directly to the Circulation Desk. The borrower will be responsible for the material and any fines incurred before being returned to Circulation.

Loan periods of reserve materials

2 hours - For 2 hour use in the library only. 

1 day - Must be returned the next day before the library closes.

2 days - Must be returned on the 2nd day before the library closes.

7 days - Must be returned on the 7th day before the library closes. 

Fines

All reserve materials should be returned by the date and time assigned on the date due slip or fines will be assessed. There is no grace period.

Reserve fines are calculated as follows:

- $1.00 for each hour

- If the item is overdue for more than 10 hours, it will be considered lost. $10.00 in overdue fines, plus $10.00 in lost processing fees, plus $60 or actual cost of replacement copy of the item will be billed to the borrower.

  For more information, contact the Reserve Department at 974-7344 or email reserve@hawaii.edu.