Edwin H. Mookini Library


Mookini Library & Staff / Library Collections /Library Services /Library Policies

Purpose of Proxy Program

The proxy program was established to assist University of Hawai‘i at Hilo or Hawai‘i Community College faculty members whose research and classroom assignments require affiliated student and researcher assistance.

Note: The proxy program is not intended to allow non-affiliated, independent researchers to have Mookini Library privileges.

There is no need to provide proxy services for RCUH employees. RCUH employees are provided either Mookini or UH Manoa Library privileges depending upon funding source.

The program allows the faculty member to extend their library borrowing privileges primarily to student employees and research assistants helping them with specialized projects. Proxy privileges are meant for a short-term basis and typically are not extended beyond one proxy period. Any exception to this policy must be put into writing for review by the University Librarian or their delegate.

Fiscal and Security Responsibilities

The proxy faculty member accepts full financial responsibility (including library fines) for all transactions made by the person using the proxy card.

The proxy borrower may borrow library materials on the behalf of the faculty member under the rules for faculty use, with the proxy faculty responsible for any unpaid fees or fines.

The proxy borrower may request loans from other libraries on behalf of the faculty member under the rules for faculty use, with the proxy faculty responsible for any unpaid fees or fines.


The proxy card is non-transferable.

The proxy borrower must present both the proxy card and a photo ID for all transactions and assistance.

The faculty member will have to arrange with Academic Computing Services to get the proxy user an account to access campus and library computers.

After an initial librarian consultation with using electronic databases, proxy borrowers are expected to work independently, similar to other Mookini Library patrons.

Failure to abide by these proxy program policies will result in cancellation of proxy privities.

Application Process

An individual proxy application is required for every proxy borrower. The application process requires:

  1. the completion of the Proxy Application Form
  2. an individualized memorandum on UH letterhead explaining the nature of the proxy request

Applications take a minimum of two weeks to process from date of receipt.

Completion of a proxy application does not guarantee that the proxy borrower will be approved. Each proxy application must be approved by the University Librarian or designate.

A proxy is good for only one semester at a time (fall, spring, and summer). In general, requests for a second semester renewal are not granted. If a second semester of proxy services is required, a detailed letter, in addition to a New Proxy Application Form, must be directed to the University Librarian 30 days in advance. The decision of the University Librarian or designate is final.