The Library, through the Friends of the Edwin H. Mookini Library ("Friends"), welcomes gifts that support the instructional and research programs of the University. In accepting gifts, the Library will follow the procedures stipulated in UH Administrative Procedure A8.620, "Gifts."

A proposed gift which appears to be other than of a routine nature must be brought to the attention of the Library Director. These would include:

• gifts of exceptional value or unique character
• rare books, manuscript material
• gifts with special conditions of acceptance proposed by the donor
• gifts in kind (e.g., equipment, art work, etc.)
• gifts from a notable donor
• gifts with significant financial implications for maintenance

Such gifts will be reviewed, selected, and accepted for addition to the Library collections by the appropriate subject librarian in consultation with the Library Director.

Gifts of Print and Audio/Visual Material. Subject librarians or the Library Acquisitions Department may accept routine gifts for the Library on behalf of the Friends. Gifts are always accepted without commitments to final disposition and with the understanding that materials are not automatically added to the Library's collection. In order to be added, they must meet the same requirements for selection as the Library's own purchases. The Friends group becomes the owner of the material upon receipt and may exchange, donate, sell, or discard items that will not be retained. The Library will decide on the best disposition of gifts, including their location, classification, and circulating or non-circulating status. Donors will be informed of these policies before the gifts are accepted.

A copy of the Library's Gift Material Acceptance Form may be given to acknowledge receipt. Upon request, the Library will provide donors with a statement listing the number of titles or items given. Detailed inventories will usually not be prepared. The Library assumes no responsibility for the use donors make of such acknowledgements.

Temporary Deposits. The Library will not accept temporary deposits of gift items.

Rare Books, Manuscripts and Other Unpublished Material. The offers of major gifts of manuscripts and other unpublished materials are referred to the Library Director for consultation before they can be accepted. For gifts of significant monetary value (rare books, manuscripts, etc.), are to be received and processed by the UH Foundation in accordance with UH Administrative Procedure A8.620.

The library may accept gifts that come with restrictions: limitations as to use, handling, time restrictions, etc. Any restrictions would have to be specified in an agreement signed by both the donor and the Library Director.

Gifts of Money. The Friends also accept monetary gifts to be spent on the Library's behalf. Such offers must be referred to the Library Director for consultation before acceptance. Monetary gifts may include restrictions on expenditures (e.g., purchase of furniture, equipment) as long as the Director agrees to the restrictions. Gifts restricted to the purchase of certain materials for the collection are accepted if the materials meet collection development criteria outlined in this policy.

Gifts in Kind. Gifts of furniture, equipment, art work, etc., may be accepted after consultation with the Library Director. Such gifts will be accepted or declined on a case-by-case basis.

Appraisals. The gift appraisal for tax purposes is the responsibility of the donor, who must bear the cost. In order to avoid conflict of interest, the Library will not appraise gifts made to it. The acceptance of a gift that has been appraised by a third party in no way implies that the Library endorses the appraisal.